Most of the university’s sponsored programs are funded by federal and State of Florida agencies, however, other private sources (foundations, corporations, etc.) also provide funds to support the research and training goals of the university. This position is critical to safeguarding the assets entrusted to the university to conduct sponsored research programs and training projects. The satisfactory completion of duties and responsibilities listed below presupposes the ability to work independently and make decisions in an objective manner, knowledge of applicable federal/state rules, regulations, and laws, etc., and knowledge of university procedures.

This position is responsible for creating deposits into the university’s financial system for payments submitted for sponsored program activities. This for the office of C&G which generates one billion dollars annually in payment activity.

Process Deposits for Payment Received
All payments received, check, EFT or internal transfer, are to be posted to the sponsored research awards and grants via posting to open accounts receivable items or by direct journal to project(s). This involves data entry in UF’s financial system, by utilizing system functionality, to create deposits for placement of payment onto the correct accounting distributions. Payments are to be posted on a daily basis and in a timely manner. Review of each payment for proper cost center application is mandatory. This position must determine the specific contract and/or project and fund from among thousands managed by C&G. This at times requires additional research and communication with grant accountants, UF internal units, and/or sponsors to determine identification to ensure proper placement.

Retrieval of UF Bank Deposit Activity
Utilizing system functionality, download daily deposit activity from UF’s bank account. The activity represents all daily deposits whether by EFT or check. This activity is for daily deposit creation and this report should be reconciled weekly to ensure that all activity has a deposit entry in UF’s financial system, myUFL.

Project Setup
As new sponsored program activities are initiated; new projects will require setup. This position will setup new sponsored program projects, utilizing UFIRST and/or myUFL, system functionality, and must pay strict attention to detail in doing so to ensure proper project setup and cost center distribution.

Revenue Team Email Inbox
Daily, this position will monitor the revenue team email inbox to respond to internal and external inquiries or requests for action on accounts receivable activities. Some activities will require this position to pay close attention to detail as well as possess the ability to perform in-depth cost center reconciliations. These activities include but are not limited to, zero-dollar deposits, deposit corrections, transfers from internal units, corrections to revenue distributions, etc.

Scanning Images
Daily, this position will scan images of daily deposits into UF’s/C&G’s imaging system. Attention to detail is required to ensure that scanned images are placed into the proper award/project folder.

Holding Account Update, Review, Monitoring and Reconciliation
At times, payments received cannot be placed on a distinct cost center due to timing, setup required, or inability to identify the cost center. This results in the payment being deposited to the C&G holding project(s). C&G maintains a log (list) of all payments received and placed into the holding project(s). This position will review, at a minimum, twice weekly or more frequently as time permits, for any/all payments that can be moved to the distinct cost center (whether posting to a receivables item or direct journal). Each month, after all activity for moving payments off the holding log has taken place, this position is responsible for reconciling the holding project to ensure correct balance on the log reconciles to the university’s financial system.

Aging Report Activity
As backup to other C&G AR staff, this position is responsible for assisting grant accountants with AR adjustments on their open item aging report. This includes: a review of the requested activity to ensure the type of adjustment necessary, performing the required adjustment, and lastly, responding to grant accountant after adjustment is completed.

Creation of Various Reports
Responsible for creating various reports, daily, weekly, and after each month end. These reports are utilized by C&G staff as well as internal departments across campus. This position must ensure the accuracy and integrity of the data on these reports prior to posting for use. Reports include but are not limited to, daily deposit log, query for award identification (Query by Award ID), etc.

Bachelor’s degree in a relevant area.

Ability to work and maintain effective working relationships with others; to understand and apply applicable rules, regulations, policies and procedures relating to an accounting program; to prepare Financial Statements and Reports; to prepare and maintain a variety of accounting records; to analyze and interpret accounting data; to communicate effectively written and orally; to utilize problem solving techniques and work independently.