Join our team! We are innovating the future of clean air! We have a full-time opportunity available for an experienced, proactive Accounts Payable Specialist with solid three-way matching experience. This role is responsible for working with our accounting and purchasing teams, including proactively and regularly interfacing with our external vendors and suppliers. Hybrid work arrangement negotiable.

Responsibilities include:

• Review, verify, organize and record invoices into our ERP system, ensuring the accuracy of invoice numbers, dates, pricing units and G/L coding
• Three-way match invoices against purchase order receipts and inventory/goods receipt records
• Identify and investigate invoice discrepancies, to include variances between quantity received and quantity invoiced, pricing and unit measurements
• Forward invoices to the appropriate department manager for approval. Maintain follow up as needed
• Review supplier statements to verify that all invoices are received and entered; follow up with a supplier for any missing invoices
• Respond to supplier inquiries in a timely manner. Research information internally towards efficient resolution. Escalate complex issues to the appropriate manager
• Take initiative in communicating with suppliers for scheduled ship dates
• Maintain scheduling calendar for incoming shipments. Track orders to ensure timely delivery
• Prepare and mail disbursement checks and payments
• Create purchase orders as needed
• Review employee expense reports for accuracy; create additional employee expense reports as needed
• Enter approved employee expense reports into our ERP system
• Provide support to the month-end and year-end close process
• Other duties as assigned, as business needs demand

Requirements:

• 2+ years of current accounts payable (A/P) experience with solid three-way matching. Small company experience is ideal
• Experience identifying and investigating invoice discrepancies to include variances between quantity received and quantity invoiced, pricing, and unit measurements
• Solid understanding of accounts payable practices, and GL coding. Experience with electronic /paperless invoices is ideal
• Technically proficient with strong computer skills, to include MS Excel, ERP systems and accounting software programs
• High degree of accuracy and meticulous attention to detail
• Experience directly interfacing with outside vendors and/or suppliers
• Organized, proactive and tenacious self-starter, with excellent interpersonal, communications, analytical and problem-solving skills
• Solid experience managing multiple priorities, taking initiative and being persistent in follow-through
• Flexible, team-player, comfortable working in a fast-paced environment
• Proven ability to collaborate well with management, staff and external vendors/suppliers, handling confidential, critical and time sensitive details
• Must be able to work Monday through Friday during daytime business hours
• Must be authorized to work in the U.S.

About Us:

Rypos is a leading developer and manufacturer of clean air technology. Our microprocessor-controlled, intelligent diesel particulate filter emission control systems are used in transport refrigeration units and stationary diesel generators for public utilities, hospitals and data centers. We offer competitive compensation and comprehensive benefits. www.rypos.com

PRINCIPALS only. No staffing firms, agencies or other third parties; no calls, drop-offs or solicitations.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• Monday to Friday

COVID-19 considerations:
Facility layout and spacing adhere to COVID guidelines

Ability to commute/relocate:

• Franklin, MA: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• What is your desired pay range?

Education:

• High school or equivalent (Required)

Experience:

• Accounts payable: 2 years (Required)
• Accounting software: 2 years (Required)
• Data entry: 2 years (Required)
• Microsoft Excel: 2 years (Required)
• Three-Way Matching: 2 years (Required)

Work Location: In person

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