Currently, there are two vacancies in the Community Development Department. The eligibility list established from this recruitment may be used to fill other vacancies as they occur.

This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this recruitment. This recruitment requires a compelling cover letter and resume be submitted with the online application to be considered complete. The first review of applications will be completed on Monday, March 20, 2023 at 5:00 p.m.

The Community Development Department is seeking two motivated individuals to join our team to provide analytical support to the department in two focus areas. Both Administrative Analysts will report directly to the Community Development Director, supporting two growing areas within the Department: Programs Management, and Systems Management.

A successful Administrative Analyst interested in Systems Management will excel if they are detail oriented, comfortable working in the data access layer (backend) of online systems and databases, generating and interpreting data for department reporting, managing department communications, outreach, and department digital media, and department policy development. This Analyst will work independently implementing the City's new online permit system and other enterprise systems the department uses to facilitate online services, communication efforts including managing the content on the Community Development’s webpages, GovDelivery notices and community outreach, and coordinate joint efforts between other City Departments, and the Planning Division, Building and Safety Division, and Neighborhood Preservation Section.

A successful Administrative Analyst interested in Programs Management will excel as a project manager, assisting in the development of the departments newly developing Neighborhood Preservation Section, with an emphasis on developing and advancing policy that addresses social needs of the community. This includes the development and implementation of housing policy, implementing elements of the City’s General Plan, Climate Action Plan, and other legislative or policy documents (e.g., specific plans, City Council Strategic Plan, and Bicycle Master Plan), serving as a liaison to the El Segundo Park Vista Senior Housing Facility, and managing Community Development Block Grant programs. This Analyst will work collaboratively with other City Departments, frequently taking the lead in coordination with the Planning Division, Building and Safety Division, and Neighborhood Preservation Section.

Under general supervision, provides professional, administrative and analytical support to department operations and/or programs.

SUPERVISION RECEIVED AND EXERCISED: Receives general supervision from department Director or the department’s management staff members.

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

Characteristic Duties and Responsibilities:

• Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities:
• Conducts administrative and technical surveys and analyses; researches and collects required information as part of assigned programs, surveys, reports and correspondence, polices, procedures, handbooks, manuals, rules and regulations, maintains databases and program data relating to department functions, staffing and/or operations;
• Researches, analyzes, evaluates and audits information; prepares specialized documents including analytical reports, manuals, and legislative analysis;
• Assists in the preparation and administration of budgets, professional service agreements, contracts, and grants; provides financial analysis of revenues, expenditures, and reimbursements; makes recommendations to improve program costs;
• Provides professional-level staff support to departmental committees, boards and other groups, including coordinating meeting schedules and agendas, facilitating meetings, prepares and presents reports of findings and recommendations for action;
• Represents the department at meetings and commits the department to a course of action; may coordinate and facilitate Citywide functions and events;
• Responds to inquiries from other City employees and the public regarding department management, administration and/or operations; provides public and media relations for programs and advisory committees including developing and producing promotional and information materials;
• Assists in coordinating, configuring, and administering enterprise software systems used to support the needs and operations of the department, including managing content and workflow;
• Evaluates and develops policy recommendations for new programs and legislation to meet the goals and objectives of the department;
• Composes routine and technical reports and correspondence; compiles and tracks data, sorts, establishes and maintains file systems, pertinent records, database spreadsheets, and other records to support work processes;
• Regularly and predictably attends work; and
• Performs related duties as assigned.

Knowledge of:

• Principles and practices of administrative research, statistical analysis, treatment of data and report preparation;
• Principles and practices of budgeting and public administration;
• Administrative report writing and procedures and process development;
• Computer and office software and applications such as Word, Excel, PowerPoint, and databases;
• Modern office practices, procedures and methods;
• Social media platforms including Facebook, Twitter, LinkedIn and YouTube;
• English usage, including spelling, grammar, and punctuation; and
• Record keeping procedures and systems and research methods.

Skill in:

• Interpreting and applying policies, procedures, and regulations;
• Conducting research, analyzing statistical and other data, and preparing and presenting reports;
• Providing information and explaining polices and procedures to others;
• Working cooperatively on internal and external committees and task forces;
• Communicating effectively orally and in writing;
• Appearing for work on time;
• Following directions from a supervisor;
• Understanding and following posted work rules and procedures;
• Accepting constructive criticism;
• Working under pressure, handling significant problems and tasks that arise simultaneously and/or unexpectedly;
• Establishing and maintaining effective working relationships with other department staff and other City employees and the public; and
• May be required to work evenings and extended hours.