The Montana Department of Public Health and Human Services (DPHHS) has a career opportunity within the Early Childhood and Family Support Division.

Our mission at DPHHS is to improve and protect the health, well-being, and self-reliance of all Montanans throughout every stage of their life. By joining our team, you will have the opportunity to perform meaningful work in public service to our state and its residents. Whether you are joining the workforce or have several years of experience, DPHHS has the opportunity for you!

The Early Childhood and Family Support Division (ECFSD) works with community providers across the state and is home to many early childhood and family support programs including, but not limited to childcare; serving children with developmental delays; supporting families through nutrition education and support, maternal child health, home visiting, and child abuse prevention efforts. ECFSD strives to assure that children, youth, and families are healthy and thriving.

This position serves as an Administrative Assistant for one of the bureaus in the ECFSD and reports to a Bureau Chief. The position is responsible for developing and establishing office management and administrative support systems, procedures, and services, including but not limited to electronic, verbal, and written communications and correspondence, data/records management, forms and templates, supply and equipment inventories, event coordination, travel arrangements, and support for meetings.

This position may be eligible for partial telework within the state of Montana. Specific conditions will be provided by the supervisor and must adhere to state policy.

What we can offer you

The State of Montana's comprehensive benefits package includes healthcare coverage, retirement plans, paid vacation, sick leave, and holidays, work/life balance, and eligibility to participate in the Public Service Loan Forgiveness (PSLF) program. Visit the Health Care and Benefits Division for more information at https://benefits.mt.gov/. In addition to employee benefits, there are a wide range of advancement opportunities within the largest state agency in Montana.

What you can offer us

• Knowledge of office management practices and procedures, and confidentiality procedures including HIPPA regulations.
• Strong computer skills and working knowledge of Microsoft Office and skill in publishing and graphic design software.
• Effective verbal and written communication skills demonstrated with providing customer service and developing and maintaining long-term professional relationships.
• Organization skills with the ability to prioritize, adapt, meet deadlines, multitask with people and work.
• Meet minimum qualifications:
  • High School or equivalent, and two (2) years office administration experience.
  • Other combinations of directly related education/experience may be considered.
  • Associate degree in in Office Administration, Office Technology, Business Administration or
  • a related field or related degree preferred but not required.

For a copy of the full job description or if you need a reasonable accommodation in the application or hiring process, contact Human Resources.

How to Apply

Submit the following required documents with your application on the State of Montana Careers website. When submitting the required documents, you must check the “relevant document” box to ensure your attachments are uploading correctly to the specific application for this position.

• Resume
• Cover Letter

To be considered for any DPHHS position, applicants must complete and submit their application online, and upload any required documents. Successful applicant(s) are required to successfully pass all DPHHS specific background check(s) relevant to each position. DPHHS is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.

This position is open until filled with frequent screening of applicants. The first screening will be two weeks after the posting date.