Are you looking for an opportunity that is more than a job? Plant your roots and grow with Clean Earth. Here at Clean Earth, you will have the opportunity for a career in the growing field of environmental sustainability. Clean Earth provides waste solutions to retailers, pharmacies, hospitals, government operations, harbors, manufacturers, and consumers. Clean Earth ensures a cleaner, greener planet for generations to come. You could be part of the solution!

One of Clean Earth’s core values is Employee Care, which means taking care of our employees in a variety of ways. Clean Earth takes great effort to ensure your safety by following all safety protocols and providing the best equipment for your protection. You will also have benefits that include medical, wellness, dental, vision, 401k with match, accident, life, and many other optional plans to protect you and your family. Additionally, we have a strong track record providing opportunities for internal advancement, so you can continue your career growth.

Clean Earth is proud to be a part of Harsco, a global leader in environmental solutions, which was named by Newsweek as one of America’s Most Responsible Companies in 2022.

The Administrative Assistant provides coordination and support the operations of the team. This position includes a high volume of data entry. The job interfaces frequently with peers and managers and occasionally with customers, ensures all tasks are compliant with applicable Federal, State, and Local Department of Transportation regulations as well as compliant with all policies, practices and procedures.

Primary Responsibilities (Essential Functions):

• Provide coordination and support for daily operations of facility including data management
• Track waste shipments with disposal facilities
• Manage and distribute information in an administrative office environment
• Manage the office phone. Answer and reroute all incoming phone calls
• Manage life cycle of printed manifests, including Land Disposal Restrictions (LDRs) associated paperwork and labels - printing, CC Scanning, mailing to customers and mailing to states
• Sign manifests that end at the facility and create billing packets (based on location permitting and need)
• Enter order updates which add to any required Transportation, Supplies, or Demurrage charges once the waste and documentation arrive at the facility
• Perform office administrative tasks - maintain electronic and paper files, rosters, contact lists; accurately update files, reports, spreadsheets and documentation; sort and distribute mail
• Perform other reasonably related tasks as assigned by management.

Basic Required Qualifications:

• High school diploma or GED
• 2+ years of experience working in an administrative support role
• Demonstrate strong computer skills in Microsoft Products: Work, Excel and Outlook
• Ability to create and maintain spreadsheets using formulas
• Ability to organize and prioritize tasks to meet deadlines
• Fluent in English, both written and verbal with the ability to create clear and concise memos and letters

Preferred Qualifications:

• Associates degree
• 2+ years of administrative experience in transportation or related field
• Demonstrate strong computer skills in Microsoft Products: Work, Excel and Outlook
• Knowledge of RCRA, DOT and Hazmat regulations

Clean Earth offers competitive benefits including health, dental, vision, life, and disability insurance plans starting on the first day of employment; paid time off, wellness benefits, employee discount program, tuition assistance, and a 401k with company matching.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, or genetics. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

If you have a difficulty applying for any job posted on Harsco Clean Earth’s website because a disability prevents you from using the online system, Clean Earth offers the following alternate application procedure: Call toll free (833) 209-2659 and leave your name, phone number, city and state of residence. Clean Earth will arrange for an alternate method of applying and will consider your application together with all other applications received for the job. This line is dedicated to disability applications only. No other inquiries will receive a response.