Are you a proactive problem-solver with a passion for making a real impact? As an Executive Assistant at Avion, you will play a crucial role in supporting our Executive team and ensuring smooth business administration. As the right hand to the executive team, you will guide the CEO/Managing Partner and Partner’s workflow to run seamlessly and efficiently. We value integrity at Avion and are committed to providing our employees with autonomy, generous compensation, and comprehensive benefits. Perfect for an entrepreneurial spirit, we offer an interesting work environment that will allow you to work with clients and affiliates across the globe. Don't miss out on this exciting opportunity to take your career to new heights!

Job Purpose:

The primary duty of the Executive Assistant is to provide comprehensive support to the CEO, helping them stay focused on projects by resolving operational and administrative issues before they arise. You will also provide fractional support to the Partner (a proposed 80/20 support split), and work directly alongside the Operations Manager for project support and to turn ideas into successful frameworks.

As the right hand to the CEO, you will act as a trusted advisor and gatekeeper, communicating the importance and priority of tasks, managing incoming calls and emails, and solving problems with a solution-focused approach. You will be responsible for coordinating meetings, travel, and appointments, managing and prioritizing tasks and responsibilities, and ensuring smooth communication and coordination across a small-but-mighty cross-functional team.

We are looking for someone who can think on their feet and come up with new and innovative ways to make the CEO's workload more streamlined. To excel in this role, the ideal candidate should be highly organized, analytical, and possess the strong business acumen and communication skills needed to interact with a diverse range of people and job functions, both internally and with global clients and partners.

But it's not just about the nitty-gritty details – we also value creativity and initiative at Avion. You will have the chance to assist in the development and execution of business strategies, and take the lead on new projects and initiatives that align with your passions and interests.

This is an opportunity to be a key player in a dynamic and growing company, with the chance to work with a talented team and make a real impact while also having opportunities for professional growth and advancement.

Responsibilities:

• Organize, coordinate, and streamline communications, including inbox management
• Ensure the protection and positive representation of stakeholders' reputations when interacting with internal and external parties of various backgrounds
• Proactively manage stakeholders' task list, monitoring progress to ensure that tasks are completed according to priority and time-sensitivity and completing tasks on stakeholder behalf as appropriate; act as a liaison and communicate status updates to colleagues, acting as needed to ensure timely completion of tasks
• Assist in preparing and proofreading proposals, correspondence, presentations, and company documents and templates
• Identify and help the Executive Chair to capitalize on opportunities that will increase her leadership and brand reputation across various domains
• Streamline and optimize administrative and support processes, systems, and workflows, including identifying and implementing industry best practices
• Partner with Operations Manager to plan and execute special projects, programs, meetings, events, workshops, and seminars
• Compile documents, messages, and materials for meetings and projects
• Keep organizational materials and internal files, CEO pipeline and contact lists, and CRM/alias lists up to date
• Proactively own and maintain calendar and travel for CEO and Partner, maintaining an understanding of shifting priorities, while coordinating complex travel arrangements and proactively anticipate and address changes and issues as they occur in real-time
• Submit and maintain expense and travel reports for CEO and Partner
• Work with vendors and clients to ensure billing occurs in a timely manner
• Manage staff meetings and commitments as it relates to the CEO

Background & Experience:

• 3 to 6 years supporting senior executives in an Executive Assistant or similar role required
• Experience onboarding with senior staff new to having an Executive Assistant is highly preferred but not required
• High school education or equivalent; some college-level education highly preferred
• Experience with international markets and global environments highly preferred
• Experience in finance, legal, professional services industries, or in family office/HNW environments preferred, but not required

Required Skills & Abilities:

• Proven mastery of MS Office applications, and comfortable with using or learning collaboration tools and technology
• Ability to approach challenges and situations with a positive attitude
• Adapts well to changing situations and handles conflicting demands with ease
• Exceptional ability to multi-task, prioritize, and meet deadlines with little direction
• A desire to seek out creative ways to create systems, checklists, and approaches to efficiency
• Strong interpersonal awareness and eloquent communication skills, able to interact with all levels of internal and external contacts with diplomacy and professionalism
• Sound analytical aptitude with high emotional intelligence
• Enthusiastic and willing to learn and advance skills and able to assume new responsibilities in line with growing skillset and competencies
• Exercises discretion and independent judgment with respect to matters of significance to Avion, including but not limited to, the functional areas of networking, marketing, research, and finance

About Avion Consulting Group – Headquartered in the Greater Cleveland area of Ohio, Avion is a global consulting firm that provides business development, M&A advisory, and capital-raising solutions to clients throughout the world. We empower entrepreneurs with access to the capital and global connections they need to grow their companies and bring their visions to life.

Whether it’s scaling operations, finding creative financing options, or exploring new revenue streams, our goal is to celebrate and support the entrepreneurs who are making the world a better place through their efforts. Our culture fosters intellectual curiosity, encourages passion and creativity in the work that we do, and embraces an entrepreneurial spirit while promoting balance in work and life. We believe in hiring and investing in innovative, diverse, and self-driven professionals and strive to attract team-oriented individuals.

Highlights of our Benefits Offerings:

• A hybrid work environment that is highly flexible and allows autonomy when possible.
• Professional growth and development opportunities.
• Comprehensive healthcare plans.
• Retirement Savings and Health Savings Accounts with company matching.
• Paid holidays, Generous Paid Time Off (Vacation, Personal, Sick), and Summer Fridays.
• Volunteerism opportunities.

Physical Requirements and Working Conditions:

• Flexible hybrid work environment in our office in Shaker Heights, OH or the surrounding Greater Cleveland area for team collaboration events.
• Up to 10% travel when necessary to accompany the executive team.
• Sitting for extended periods of time – at desks and conference tables.
• Looking at computer screens and talking on the phone for extended periods.
• Frequent use of keyboard and mouse requiring manual dexterity.
• Must function independently and have flexibility, personal integrity, and the ability to work effectively with colleagues, supervisors, and clients.

Accommodations:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily with or without reasonable accommodations. Reasonable accommodations will be made for qualified individuals with disabilities to perform essential job functions unless such accommodation would cause an undue hardship for the Company.

This job description is not designed to cover all activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice. This job description is not intended to imply a written or implied contract of employment. Unless otherwise modified in a formal agreement executed in writing by a legally authorized representative or agent of Avion Consulting Group and myself, I understand that my employment is at-will and thereby understand that my employment may be terminated at any time for any reason by either Avion Consulting Group or myself and that such termination can be made with or without notice. It is understood that the Managing Director has the right to assign, direct, and modify duties and responsibilities. It is also noted that a physical or cognitive decline be observed, an independent medical evaluation or functional capacity evaluation to determine if an employee can perform the essential functions of the position with or without reasonable accommodation and without posing a direct threat of harm to the employee or others.

Avion Consulting Group is an Equal Opportunity Employer and complies with federal, state, and local equal employment opportunity laws. Qualified applicants are considered for all positions without regard to race, color, religion, sex, gender, national origin, age, marital status, military status, disability, or any other protected status recognized under federal, state, and/or local law.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Health savings account
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Shaker Heights, OH 44122: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• In order to consider candidates within the broad range of required and preferred experience listed for this role, Avion offers a competitive salary that reflects the qualifications and experience of the individual.

What are your salary expectations?

Experience:

• Executive Support: 3 years (Required)

Work Location: Hybrid remote in Shaker Heights, OH 44122

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