Executive Assistant Job at Cytosorbents Medical Inc
Description:
CytoSorbents, a global company specializing in manufacturing life-saving blood purification medical devices, is seeking an experienced Executive Assistant to provide administrative support to the executive team. This position requires the ability to prioritize duties in a complex, fast-moving environment.
Excellent communication skills, both verbal and written, are needed, as well as a high level of proficiency in Microsoft Office products. Work is from our new facility in Princeton, NJ with an option to work remotely 2 days/week. Full benefits including stock options.
Responsibilities
- Communicating daily with the Executive Team
- Coordinating and maintaining calendars
- Scheduling meetings across multiple time zones
- Booking travel and preparing itineraries (domestic and international)
- Organizing Company events
- Preparing expense reports
- Composing correspondence
- Creating presentations and reports
- Managing conference registrations
- Coordinating meeting logistics (catering, room prep, equipment)
- Maintaining employee contact data and executing global notifications/alerts
- Maintaining US phone list
- Managing IT vendor portals and accounts
- Supporting customer service/EUA-related activities
- Conducting bi-annual email audits
- Managing work order requests with landlord
- Maintaining IT equipment supply/inventory
- Creating Purchase Orders / Purchasing
- Ordering and maintaining supplies (office, breakroom, equipment)
- Approving supply invoices
- Filing; mailing
- Maintaining Emergency Use Case files
- Greeting and escorting visitors
- Notarize Regulatory and Financial documents
- Provide phone support for executives, main line and customer orders
- Backup other EA as needed
- Assisting with special projects as needed
- 5+ years of experience supporting executive level staff
- Ability to multitask in a dynamic workplace
- Proficiency in Microsoft Office products, such as Word, Excel, and PowerPoint
- Exceptional communication skills
- Self-motivated and well-organized
- Pays great attention to detail
- Notary Public or ability to obtain
- High degree of discretion and confidentiality
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