Executive Assistant to the Vice Provost for Academic Affairs Job at William & Mary
Position Information
Present Position Number
01352W
Role Code Title
General Admin Supv I/Coord I
Position Title
Executive Assistant to the Vice Provost for Academic Affairs
Unit Mission Statement
The Provost is the chief academic and budget officer of the university; the Provost’s Office is responsible for all academic and research programs, academic budgets, institutional planning, space allocation and faculty development. The Provost is the chief academic and budget officer of the university; the Provost’s Office is responsible for all academic and research programs, academic budgets, institutional planning, space allocation and faculty development.
Position Summary
The Executive Assistant to the Vice Provost for Academic Affairs manages the operations of the Office of the VPAA and provides administrative and programmatic support to the Vice Provost. The EA is responsible for the organization of the office, as well as the planning and execution of various projects and events. The EA will assist with the creation and implementation of special projects and will research and draft and/or prepare correspondence and special reports. The individual will interact with all areas of the university – especially with the offices of the Provost, Deans and President and with faculty. The EA will also provide assistance to the Vice Provost for Academic Affairs in coordinating meetings, managing communications, and handling scheduling.
Required Qualifications
- Bachelor’s Degree or equivalent education
- Significant experience working in a professional office setting with senior-level administrators
- Ability to act with a high level of independence in resolving problems and responding to inquiries
- Demonstrates strong planning skills, with the ability to track, anticipate, and prepare for deadlines, events, and agenda items
- Experience managing calendars
- Outstanding organizational skills and attention to detail
- High degree of computer efficiency in a variety of software applications
- Experience managing complex travel arrangements
- Experience in gathering information and drafting documents and/or preparing PowerPoint or keynote presentations
- Demonstrated ability to communicate and interact effectively with diverse groups of individuals, including both internal and external constituencies
Preferred Qualifications
- Experience in a higher education environment
- Experience designing and preparing press releases, web pages, and publicity
- Knowledge of Commonwealth of Virginia financial and administrative policies and procedures
- Knowledge of Banner (Finance) module
Advertised Pay Range
$55k – 60k commiserate with experience
Department
3W1000 Vice Provost Academic Affairs
Location
William & Mary
Is the position remote work eligible?
Hybrid (works remotely at least 1 day per week but not full-time)
Remote Work Disclaimer
Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.
Job Open Date
05/04/2023
Review Begin Date
Job Close Date
06/02/2023
Open Until Filled
No
Employment Category
Full Time Operational
FLSA
Non-Exempt
Position Term
12 Month - Continuing
Special Application Instructions
Conditions of Employment
This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
EEO Statement
William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.
Background Check Statement
William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.
Benefits Summary Statement
William & Mary offers our employees a full array of benefits including retirement, health insurance with options for expanded dental and vision along with group and optional life insurance with coverage for spouse and children, flexible spending accounts, and an EAP (Employee Assistance Program).
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php
Our employees enjoy additional university benefits such as educational assistance, professional development, wellness benefits, and a robust holiday schedule. All employees have access to fitness facilities on campus. Staff members also have access to the university libraries, and much more. To learn more, go to: https://www.wm.edu/offices/hr/currentemployees/benefits/index.php
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