Job Summary

Make an impact:
The Salem Housing Authority has a rewarding career opportunity available for someone looking to develop their experience in the office administration field. The Staff Assistant is responsible for providing general administrative support to the Special Programs Team.

Learn and grow:
The successful candidate will gain critical housing authority knowledge, office administrative skills, and dynamic customer service experience; as you explore the many different avenues of advancement you can pursue within our agency.
What you will do:
Some of the main job duties will include answering phones, scheduling calendars and appointments, manage incoming and outgoing mail, maintaining electronic and physical files, responding to inquiries, explaining policies and procedures, preparing official documents, monitor tracking statuses, and assisting others in the office as needed.

What can we offer you for all your hard work?

• 
  Medical, dental, and vision coverage for you and your family.
• Paid vacation and sick time in accordance with City policies.
• Competitive pay.
• Employer-paid PERS contribution of 6%.
• Opportunity for voluntary pre-tax contributions to a 457b account.
• Health care and dependent care flexible spending accounts.
• Voluntary long-term care.
• Employee wellness program.
• Employee assistance program.
• Position schedule is M-F 7:30 – 4:30

What are the minimum qualifications?

• High school graduate or GED, five years of progressively responsible clerical experience, including operating a personal computer and accurate data entry/transcription, or any combination of experience and training that demonstrates possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
• Must pass the pre-employment background check.
• Some positions may require possession of an Oregon Driver license and have a driving record that meets SHA’s driving standards or alternate means of participating in meetings and coordinating work at other locations.
• Typing certificate required – 40 wpm with 95% accuracy rate.

What are the preferred qualifications?

• Coursework in secretarial science preferred.
• Bilingual skills preferred.

What you will bring along:

• Energy: Self-motivated, high-energy applicants interested in a working environment that provides opportunities in developing and improving processes while working toward long term goals.
• Abilities: Efficient time management, detail oriented, multi-tasking, problem solving, organizing urgent needs, editing correspondence, electronic/physical file maintenance, data entry and maintenance, Microsoft Word and Excel experience, explain and interpret process and procedures, and independent decision maker.
• Communications: interpersonal skills, honest, trustworthy, and understand client confidentiality.

About us:
The City of Salem is the second largest City in the State of Oregon. Located in the lush Willamette Valley, Salem is the capital city of Oregon with a population over 170,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.

A full-service City, Salem has eight primary departments:
Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Urban Development. Several departments also have functional divisions within their department. The City has five labor unions and employs roughly 1,350 talented and dedicated staff members.
The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.
Salem Housing Authority’s mission is to assist low- and moderate-income families to achieve self-sufficiency through stable housing, economic opportunity, community investment, and coordination with social service providers. This is a great opportunity to help positively impact your community. Come work in a positive and supportive work environment that enforces a safe workplace, has a culture of teamwork and communication, promotes the organizational values of workplace diversity, equity and inclusion (DEI), and actively promotes an environment respectful of living and working in multicultural society.

Where can I find out more about the position?
Go to the menu option for Class Specifications and search for Staff Assistant HA, I or view by clicking here.

How can I apply?
The City of Salem and Salem Housing Authority invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to and learning from each other, we are better able to serve the community.

To apply, click on the green "Apply" button to complete your application. Hiring managers do not have access to view resumes as part of the application review process, please make sure to include how you meet the qualifications outlined in the class specification in your application.

Click here to fill out the Section 3 Employment Preference Form (Download PDF reader) and submit with your employment application.

Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.

You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!

For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs.

HOUSING AUTHORITY OF THE CITY OF SALEM STATEMENT OF NONDISCRIMINATION

The Housing Authority of Salem does not discriminate against any person due to disability, race, color, religion, sex, source of income , familial status, national origin, actual or perceived sexual orientation, gender identity, marital status and/or domestic partnership in accessing, applying for, or receiving assistance, or in treatment or employment in any of its programs and activities.

The person named below has been designated to coordinate compliance with the non-discrimination requirements contained in the Department of Housing and Urban Development’s regulations implementing Section 504 (24 CFR, part 8, dated June 2, 1988):

Melanie Fletcher, Compliance Manager, Salem Housing Authority, 360 Church Street SE, Salem OR 97301

(503) 587-4815 | complicance@salemhousingor.com | TDD users: Dial 711or.com | TDD users: Dial 711