Human Resources Assistant, Substitute Services

63 E. Main Street, 2nd floor

Clerical Test Required at Time of Application

Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona.

Overview:

To process, verify and maintain documentation relating to personnel activities for substitute teachers and community volunteers to ensure compliance with district policies and procedures, and state and federal regulations; and to assist supervisor in the daily operation of activities relative to the assignment of substitute teachers.

Qualifications:

• High School education or equivalent
• Minimum two years data entry experience; school district experience preferred
• Moderate proficiency in typing, with good accuracy; above average test battery
• Computer proficiency to include use of basic software applications (Word, Excel, Google Docs etc)
• Working knowledge of data processing techniques
• Ability to operate standard office equipment
• Ability to organize, prioritize and meet deadlines with accurate attention to detail while working with frequent interruptions and minimum supervision
• Ability to effectively communicate (verbal and written) with applicants, district personnel of all levels and general public
• Ability to maintain confidentiality

Duties and Responsibilities:

• Daily morning monitoring of SmartFindExpress (SFE) to ensure placement of substitute teachers for adequate classroom staffing
• Accept and review, for completeness, job applications for substitute teachers
• Process substitute teachers to ensure availability for employment and process background checks
• Establish and maintain files for Substitute Services personnel
• Data entry and maintain personnel payroll records for Substitute Services personnel
• Extract data from iVisions for office use.
• Respond to inquiries from applicants, district personnel and general public to provide information, resolve issues and/or refer to appropriate personnel for resolution
• Prepare and set-up orientations for substitute teachers; conduct orientation training when needed
• Process and fingerprint community volunteers and maintain community volunteer database
• Perform general office tasks
• Regular and on-time attendance required
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the Human Resources Department
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

Supervision

Supervisor, Substitute Services

Clerical test administered on line:

Once you submit your application, a link to our on-line test will be emailed to you.

Testing takes approximately 35 minutes. (Data Entry test -10 minutes)

Clerical Test required for this position:

Application is considered incomplete and will not be eligible for consideration if clerical test results are not on file with Human Resources by closing date.

AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.