Office Coordinator Job at Atlas Toyota Material Handling, LLC
Description:
Atlas Toyota Material Handling is currently hiring a Parts Office Coordinator to join our team based in Brooklyn Park, MN. We are seeking an organized and motivated person to support the administrative needs of the Parts Department.
Atlas Toyota Material Handling, part of the Atlas Companies, is an authorized Toyota Forklift Dealer committed to providing quality service, premium equipment, and innovative solutions for companies of all sizes.
Your New Role:
- Responsible for administration of the Parts Department, including maintaining all files and records and assisting the Part Supervisor and serving as back-up
- Place and process orders for various parts
- Responsible for confirming the receipt of all orders with vendors and the availability and pricing of all orders
- Monitor emails and voicemails, run end of day/monthly reports, and check customer invoices for accuracy
- Issue customer credits per return authorization instructions
- Will process all invoices with receivers and the proper GL codes.
- Receive Parts into operating system
- Handles all emergency orders as needed
- Assist with billing responsibilities
- Other duties as assigned
What You'll Need to Succeed:
- 2 years of Administrative experience
- 1 year of Parts experience is a plus
- High school degree or equivalent
- Knowledge of Microsoft Office
- Ability to multi-task
- Detail oriented
- Have excellent customer service and organizational skills
- Has the ability to communicate professionally and courteously
What You’ll Love About Us:
- Great Company Culture: Great people, a high focus on values, professional development opportunities as well as company events (food trucks, BBQ’s, holiday parties, retirement celebrations and sporting events, to name a few!)
- Focus on Personal/Family Balance: Monday-Friday schedule. 40-hour weeks with overtime available.
- Rest and Relaxation: Paid vacation, personal and sick days AND 8 paid holidays.
- Health Benefits: Medical with HSA and FSA options, Dental and Vision Plans.
- Life and Disability Benefits: COMPANY PAID Life Insurance, Short- and Long-Term Disability Plans
- Prepare for the Future: 401(k) with company match
Atlas is proud to be an Equal Opportunity Employer and Drug Free Workplace
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