*Please submit a cover letter and resume with related work experience.*
Residential hardscape contractor in the Westside area is seeking an experienced Office Manager who is multi-disciplined in office work and is open to learning new skills.
Responsibilities:
Construction Administration
Correspond with landscape architects, general contractors, homeowners, vendors, and subcontractors in a friendly and professional manner via email or phone
Maintain accurate records of all construction documents and correspondence
Prepare and submit construction contracts
Work with project manager to verify construction contracts are accurate
Submit proper documentation to maintain compliance (insurances, preliminary lien notices, etc.)
Accounting/Bookkeeping
Monitor and record bank transactions
Complete monthly reconciliations on QuickBooks
Maintain accurate records of accounts receivable and accounts payable
Schedule and issue payments to vendors and subcontractors
Organize and file invoices and receipts
Prepare bank deposits
Prepare and distribute billing packages to clients
Office/HR Responsibilities
Check all correspondence and relay messages
Pick up construction plans, mail, and packages
Purchase office supplies and maintain office
Responsible for the preparation and processing of weekly payroll for all employees
Maintain accurate records of time sheets, labor hours, and job site hours
Maintain compliance with city and state employment ordinances
Qualifications:
Must have office management experience
Previous experience in a construction environment preferred
Must have a basic understanding of QuickBooks, Excel, and Word
Must have basic knowledge of accounting practices and financial statements
Critical-thinker and problem-solver
Strong ability to prioritize multiple tasks and meet all deadlines
Excellent verbal and written communication skills
High level of attention to detail and accuracy
Experience using Mac computers
Bilingual in English and Spanish is a plus
Job Type: Part-time
Pay: $22.00 - $27.00 per hour
Schedule:
- Monday to Friday
Work Location: One location
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