For over 65 years, Holbrook Service has been providing quality, commercial HVAC service across the mountain west region. We are a family owned company with regional offices in Utah, Colorado and Idaho. Our commitment to our employees and customers is second to none. Our expansive customer base consists of telecom, medical, education, industrial, retail and class A commercial buildings.

We are experiencing rapid growth in our Utah region and are searching for a candidate to join our Salt Lake City department as a Project Coordinator/Administrative Service Assistant. Great office position to get your foot in the door for a career with a well respected company in the HVAC industry. On-the-job training will be provided. This is an office position in our Salt Lake City office.

This position will interface with vendors, customers, sales, operations, accounting, and management on a daily basis. This position requires strong verbal/writing skills and the ability to take responsibility for a multitude of tasks and follow through on assignments with minimal supervision.

Major responsibilities include but are not limited to:

• General Administrative duties
• Entering job quotes and proposals for customers
• Assist customers over the phone and by email
• Answer and direct phone calls
• Entering and placing job orders
• Review, generate and send purchase orders
• Data entry and filing
• Providing exceptional customer service to our sales force, operations personnel, and customers
• Respond effectively to changing workloads and priorities
• Work with accounting department and follow up on outstanding invoices and past due accounts
• Assist with Accounts Receivable
• Send email correspondence on behalf of others
• Obtain quotes for materials and sub-contractors for projects of various size and scope
• Assist in scheduling of projects with the client and project team
• Assist in providing submittals to clients
• Assist in purchasing of materials and equipment for projects
• Develop change order, purchase order and RFI logs on projects
• Track labor hours and material costs on projects
• Develop client relationships
• Assist in other areas per direction of the Division Manager
• Develop and update administrative systems for maximum efficiency
• Copy, print, scan or create documents on behalf of other colleagues

Qualifications

• Must be available to work during normal business hours. M-F, 8am-5pm
• Ability to work well with all levels of management, support staff, and all other employees
• Ability to build and maintain positive relationships, both internally and externally, while maintaining a customer service orientation
• Experience with data entry and input into web-based portals
• Proven success in a fast-paced environment
• Exhibits good discretion and judgement
• Displays patience
• Flexible business mind with a focus on developing creative solutions
• Attention to detail
• Proven admin or assistant experience
• Exceptional time management skills with the ability to manage high priority times and multitask
• Proficient in Microsoft office, including SharePoint, Word, Excel, Teams and Outlook
• Strong organizational skills
• Ability to work strategically and collaboratively across departments
• High accuracy typing skills with a reasonable speed

Preferred Experience

• Commercial HVAC experience and understanding

We offer a VERY competitive salary and benefits package. Salary range for this full-time position is set at $40,000 -$50,000 depending on skills, knowledge and experience. Full benefits package includes a generous 401k matching program, 8 paid holidays, and up to 4 weeks paid-time off, medical, dental, vision, life insurance, company short and long-term disability coverage and a company iPhone. We pay a large portion of health insurance for the entire family for all full-time employees. We value our employees and hope you’ll join our dynamic, growing team!

Job Type: Full-time

Pay: $52,782.00 - $55,886.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Salt Lake City, UT 84104: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 1 year (Required)
• SharePoint: 1 year (Preferred)
• Customer service: 1 year (Preferred)

Language:

• English (Required)

Work Location: In person

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