Company Overview

For more than 50 years, Berkeley Food & Housing Project (BFHP) has provided a comprehensive range of housing, food, and support services to help those in need move from homelessness into a safe and affordable home of their own. We serve in seven counties in the Bay Area - Alameda County, San Francisco County, Contra Costa County, Solano County, Sacramento County, San Joaquin County, and Amador County. We are proud of our team members who are very dedicated in our mission to ease and end the crisis of homelessness in our communities.

Position Summary

Under supervision of the Associate Director of Development, the Volunteer & Events Coordinator will manage all aspect of volunteers from recruiting new volunteers in all assigned programs and promoting volunteer opportunities to conveying the organization's purpose to the public. They will oversee and partner with the Development Team on all events from small scale lunches to large donor events. The Volunteer & Events Coordinator will be extremely organized and prompt in all event preparation, and day of execution.

Essential Duties and Responsibilities

Volunteers

• Coordinate volunteer opportunities with individual, corporate, and institutional points of contact.
• Collect volunteer information, availability, and skills, and maintain database.
• Work closely with the Communications and Marketing Manager to use marketing tools such as outreach programs, e-mails, and volunteer databases to identify new volunteers and gather volunteer content for newsletters, social media, etc.
• Identify and recommend volunteer opportunities across the counties where BFHP works. Match volunteers to opportunities that suit their skill sets, ensuring they understand their responsibilities and receive proper training.
• Organize training and leading on-the-job training.
• Keep schedules and records of volunteers' work.
• Monitor volunteer satisfaction and feedback. Regularly communicate with volunteers to ensure placement is a good fit for individuals’ skills and goals.
• Plan and coordinate volunteer recognition and appreciation events and activities.
• Coordinate with the Associate Director of Development on ensuring that all corporate and individual volunteers have an opportunity to provide philanthropic support to BFHP.
• Assist with drafting, maintaining, and administering best practices and procedures for volunteer and in-kind giving programs.

Events

• Plan event logistics, timelines, and schedules
• Coordinate event activities including event prep, setup execution and clean up
• Provide onsite support at events

Other

• Manage and Market BFHP’s In-Kind Donor Program to solicit donated goods from individuals and corporations.
• Pick-up or managing deliveries of donated items, track donated goods in Salesforce, and send acknowledgment letters and gift receipts.
• Ensure the organization's purpose is conveyed to the public.
• Drive own or agency vehicle to the field and to other program sites, as required; documenting and reporting mileage according to agency procedures, so that services can be provided in a timely manner; comply with agency driving policy at all times.
• Participate in promoting a safe, healthy, and clean working environment consistent with agency’s health and safety practices.
• Attend and participate in all meetings and trainings as assigned.
• Complete timesheets in a timely and accurate manner.
• Work within the framework of BFHP’s Code of Conduct.
• Perform other tasks as assigned.

Qualifications, Skills and Abilities

• Bachelor’s degree in business or social services related field preferred.
• 2 years’ experience with administrative and coordination functions.
• Prior experience with staff or volunteer supervision and management strongly preferred.
• Commitment to serving individuals experiencing homelessness, alcohol and drug dependency and other mental health issues.
• High Proficiency in Microsoft Office, email, internet, and calendaring applications. Must have strong excel skills. Salesforce and Canva experience a plus.
• Must possess excellent organizational skills, initiative and follow-through, and be detailed oriented
• Effective leadership and team building skills.
• Ability to set priorities, meet deadlines and work in an orderly manner in a busy environment
• Experience working in cross-departmental collaborative teams.
• Must be able to exercise good critical thinking and judgment and be extremely solution oriented.
• Excellent interpersonal skills with a can do and flexible attitude.
• Ability to work with minimal supervision, multitask, maintain confidentiality, and meet deadlines.
• Ability to maintain professional conduct, attitude and appearance at all times.

Special Requirements

• This position requires frequent driving. A valid California driver license, reliable personal vehicle, current personal auto insurance as required by law, and an MVR sufficient to obtain and reasonably maintain insurability under agency auto liability policies.
• Must be able to receive and maintain criminal records clearance.

Physical Requirements

While performing the duties of this job, the employee is

• Regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms.
• Frequently required to stand, walk, sit, climb stairs, talk, hear, and see clearly.
• May be occasionally required to stoop, kneel, or crouch.
• May be required to lift or move up to 50 lbs.

We are extremely proud of our diverse team and welcome all qualified applicants regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

* Given the nature of our work providing direct services to clients, BFHP has a mandatory COVID19 vaccination policy*

Job Type: Full-time

Pay: $31.25 - $32.21 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Berkeley, CA 94703: Reliably commute or planning to relocate before starting work (Required)

Experience:

• staff or volunteer supervision: 1 year (Preferred)
• Events management: 1 year (Preferred)
• administrative and coordination: 2 years (Required)
• Salesforce: 1 year (Preferred)
• Canva: 1 year (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: Hybrid remote in Berkeley, CA 94703

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