JOB DESCRIPTION

TITLE: Accounting Specialist, Reports To: Director of Finance and Human Resources (DFHR) CLASSIFICATION: Full Time, Non-Exempt

JOB SUMMARY: Perform any combination of calculating, posting, verifying and analyzing of numerical data to ensure financial records are accurate and complete according to GenerallyAccepted Accounting Principles (GAAP). Work closely with DFHR to ensure timely reporting and positive communications with all staff, Board and Committee members, donors and volunteers.

ESSENTIAL FUNCTIONS - This position assumes responsibility for the following duties:

General Accounting

• Manage accounts payable; monitor to ensure payments do not exceed contracts, and issue timely payments to all vendors and artists.
• Reconcile and process payments for organization’s credit cards.
• Manage accounts receivable, including all customer/donor invoicing and payments received; process stock donations, process bank deposits, and work closely with the Advancement Department.
• Ensure bank accounts are current with software entries throughout the month.
• Process retail and Pop-up /Showcase sales in accounting software and prepare timely cost analysis reports.
• Maintain accurate inventory accounting records.
• Prepare and process bank deposits.
• Provide backup when needed for processing payroll and PTO tracking.
• Attend Finance and Board Committee meetings as needed.

Reports

• Process monthly, quarterly and annual state and federal payroll tax reports.
• Prepare monthly financial statements.
• Assist DFHR with preparations for annual audit.

Markets (IFAM | Santa Fe and Dallas)

• Process artists’ fees and payments to IFAA (lodging, booth & equipment rentals, shuttle, airfare, etc.) prior to, and during the market (checks, wires and credit card transactions) and record in accounting software and artist database.
• Assist with the set up and tear down of payment stations, financial backroom and artist payout.
• Process and reconcile agreed-upon artists sales, funds collected, and final payout to artists for all markets (checks and wire payments).
• Work IFAM | Santa Fe market weekend providing leadership to volunteers and staff in the cashiering process and during artist payout.
• May be required to attend out-of-town markets to set up payment stations and reconciliation of artists’ sales and payout (on-site or in Santa Fe headquarters).

QUALIFICATIONS

• Minimum 3 years of accounting experience, preferably with a non-profit organization.
• Solid understanding of accounting principles and demonstrated proficiency and experience in using accounting software, preferably QuickBooks.
• Competency and fluency with computer technology, the internet and e-mail required.
• High degree of proficiency in communicating both verbally and in writing.

CHARACTERISTICS NEEDED TO BE SUCCESSFUL in this positon

• Enjoys performing the day-to-day accounting functions that maintain a strong foundation for the organization while equally adept at managing the intensity of specific projects and event production.
• Effective problem-solver and a strong “can-do” attitude; willing to work hands-on to get the job done.
• Detail-oriented, strives for accuracy while balancing the need to meet deadlines.
• Effective time management skills and pro-active communicator.
• Support and work closely with DFHR to accomplish departmental goals and deadlines.
• Professional and friendly demeanor; foster teamwork; graceful under pressure.
• Willingness to perform other duties as assigned.

PHYSICAL and OTHER REQUIREMENTS

• Ability to sit and/or stand for sustained periods of time.
• Repetitive motion – substantial movements of the wrists, hands and fingers.
• Close visual acuity to perform an activity such as preparing and analyzing data and figures, and viewing a computer terminal.
• Walking – moving about on foot to accomplish tasks, particularly moving from one work site to another during markets.
• Ability to occasionally lift up to 20 pounds.
• Exposure to both indoor and outdoor environments.
• Travel may be required.
• A valid driver’s license.

SUPERVISORY RESPONSIBILITIES

• Supervise any temporary help in Finance department (including volunteers).

WORK ENVIRONMENT/DYNAMICS

This position takes place in a fast-paced environment, especially during the two months prior to and two months following production of the annual Santa Fe market in July. The incumbent should be prepared to be on-call during this period and immediately following. Work assignments may change depending upon unforeseen and unpredictable developments including changes in market structure and systems, new technologies and world events. A high degree of personal flexibility is required and expected, as is a high degree of maintaining confidentiality, personal integrity and trustworthiness.

Job Type: Full-time

Pay: $44,000.00 - $48,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

COVID-19 considerations:
IFAA adheres to all guidelines from the New Mexico Department of Health.

Ability to commute/relocate:

• Santa Fe, NM 87505: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Preferred)

Experience:

• Accounting: 3 years (Required)

Work Location: One location

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