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Events Coordinator Job at city of apopka

city of apopka Apopka, FL 32703

Job Information

  • Date Posted
    2025-10-17
  • Location
    Apopka, FL 32703
  • Job Title
    Events Coordinator
  • Gender
    Both

General Description

Under general supervision, responsible for the organization, promotion, and implementation of multiple community special events, Apopka Amphitheater events, and Camp Wewa rentals and retreats. Assists with the development and implementation of new special events and community activities. Works with a variety of promoters and special event applicants to ensure City policies, procedures, and regulations are being followed for privately organized special events.

Work is performed under the direction of the Events Manager with considerable independent judgment, initiative, and supervision. Work is reviewed through observation and consultation.



Essential Job Functions

Plan, organize, coordinate, and oversee a variety of City special events, often simultaneously.

Coordinate and supervise event service contractors and assigned department staff during event operations.

Develops and executes special event marketing, public relations, and social media engagement opportunities for assigned City events.

Provides front-line customer service to special event permit applicants, event promoters, facility renters, and the general public.

Assists with the development and maintenance of the City special event sponsorship opportunities and promotes/solicits sponsors and community partners for City special events.

Work requires constant public contact, use of the telephone, reading, writing, typing, very frequent walking, sitting, standing and occasional lifting of 40 lbs., bending, stooping, running, pushing, pulling, kneeling, crawling, climbing, and reaching overhead. Works frequently in extreme weather.

As duties require, operates a pick-up truck, step van and other related city vehicles. Performs other duties or tasks as assigned.

May work in extreme weather.

Must be available to work on evenings, weekends, and holidays, as required.

Performs other duties or tasks as assigned.


Qualifications

Graduation from an accredited four-year college or university with specialization in event management, business management, parks and recreation management, or related field is desirable.

Minimum one-year experience in performing progressively responsible special event coordination or marketing duties.

A combination of education and experience may qualify a candidate for consideration.

Professional certification through the National Recreation and Parks Association and/or event management certification is desirable.

Must possess a valid State of Florida driver's license.


Knowledge, Skills and Abilities

Ability
  • Ability to plan, organize, and successfully operate a variety of City special events.

    • Ability
  • Ability to establish and maintain effective working relationships with superiors, other city employees, officials, sponsors, volunteers, civic groups and the general public.

    • Ability
  • Ability to communicate clearly and concisely, orally and in writing. Ability to understand and effectively carry out written and oral instructions. Ability to establish and maintain accurate records and prepare reports.

    • Ability
  • Ability to develop, read, and understand site plans, event layouts, and event plans.

    • Ability
  • Ability to type, hear, speak, read, write, edit, and run.

    • Ability
  • Ability to safely operate a step van and other City vehicles.

    • Knowledge
  • Familiarity with computers and word-processing in general and initiative to learn all facets of software as may be utilized for maximum utilization.


    • Physical Requirements

    Work requires constant public contact, use of the telephone, reading, writing, typing, very frequent walking, sitting, standing and occasional lifting of 40 lbs., bending, stooping, running, pushing, pulling, kneeling, crawling, climbing, and reaching overhead. Works frequently in extreme weather.

    Communication equipment, computers, adding machine, typewriter, copy machine, multi-line phone system, fax machine, hand tools, variety of sports equipment, and various motor vehicles.

    Works frequently in extreme weather.

    Disclaimer

    The City of Apopka reserves the right to fill positions prior to the closing date and also reserves the right to close the posting prior to the date indicated. Positions will be filled by competitive selection from among categories of qualified and available candidates. It is the policy of the City of Apopka to give first consideration to all employees and other internal applicants prior to considering external (outside) applicants. Applicants should expect a starting salary at the minimum of the pay grade range; applicants with exceptional qualifications and/or experience may be eligible for a rate of pay which is higher than the range minimum upon approval by Administration. Your social security number is requested for the purpose of payroll eligibility verification, processing employment benefits, applicant and employee background checks, and income reporting and will be used solely for those purposes. The City of Apopka participates in E-Verify. Employers are required by federal law to verify the identity and employment eligibility of all persons hired to work in the United States. We utilize the E-Verify system to process our new hires. We provide information to the Social Security Administration and, if necessary, the Department of Homeland Security with Information from each new employee’s Form I-9 to confirm work authorization.

    EQUAL OPPORTUNITY EMPLOYER, DRUG TESTING REQUIRED, VETERANS PREFERENCE OFFERED ON INITIAL HIRE. QUALIFIED INDIVIDUALS WITH DISABILITIES MAY APPLY AND MAY BE REASONABLY ACCOMMODATED.




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