Senior Admininstrative Assistant Finance & Operations Job at American School for the Deaf
The American School for the Deaf (ASD) is the oldest permanent school for the deaf, founded in 1817 by Thomas Hopkins Gallaudet and Laurent Clerc. At the American School for the Deaf, students and families are surrounded by inspiring peers, guided by dedicated and committed staff, and supported by robust technology. We foster a language-rich communication environment that maximizes each student’s potential, empowering them to become educated and self-directed lifelong learners. ASD is accredited through the New England Association of Schools and Colleges (NEASC), as well as the Conference of Educational Administrators of School Programs for the Deaf (CEASD).
ASD is located in West Hartford, a town recognized as one of the top ten towns for raising families. West Hartford residents value education, evidenced by the high quality of public and private schools. There is also much to do in West Hartford. There is a wide array of parks and recreation. There are pools and hiking trails. There are historic sites to visit as well. If shopping is on the list then Blue Back Square, located in the center of town, offers many retail stores and a variety of restaurants to satisfy everyone.
SCOPE OF DUTIES:
Under the direction of the Director of Finance & Operations, the Senior Administrative Assistant will provide administrative and clerical support to the Finance Department and will serve as a resource for general information for all departments within the Operations team.
ESSENTIAL DUTIES:
ASD is located in West Hartford, a town recognized as one of the top ten towns for raising families. West Hartford residents value education, evidenced by the high quality of public and private schools. There is also much to do in West Hartford. There is a wide array of parks and recreation. There are pools and hiking trails. There are historic sites to visit as well. If shopping is on the list then Blue Back Square, located in the center of town, offers many retail stores and a variety of restaurants to satisfy everyone.
SCOPE OF DUTIES:
Under the direction of the Director of Finance & Operations, the Senior Administrative Assistant will provide administrative and clerical support to the Finance Department and will serve as a resource for general information for all departments within the Operations team.
ESSENTIAL DUTIES:
- Serve as primary point of contact for the Finance Department. Maintains a welcoming and professional environment for ASD staff as well as all external visitors.
- Coordinates meetings and events on behalf of Director
- Prepares and disseminates reports as required
- Responsible for filing, scanning, and tracking of contracts
- Processes purchase orders
- Aides Finance office with annual Liability Insurance renewal.
- Generates correspondence as requested by Director and department supervisors
- Assists Finance department with daily deposits and petty cash.
- Participates in and assists with in special projects as directed
- Other related duties as assigned.
REQUIRED SKILLS AND ABILITIES:
- Excellent written and oral communications skills
- Strong organizational skills, highly detail oriented and consistent follow-through on assignments
- Requires ability to juggle multiple priorities.
- Discretion, tact, and high regard for confidentiality required.
MINIMUM REQUIREMENTS:
- Bachelor's Degree preferred, with at least 1-3 years’ experience in an office setting (or an equivalent combination of education and experience).
- Working knowledge of American Sign Language preferred, or a willingness to learn.
SALARY AND BENEFITS:
- Competitive salary commensurate with experience.
- Retirement, group health insurance, and other fringe benefits are available
- $1000 sign on bonus after one year of service
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