How To Apply

Please complete the following questionnaire to be considered for an interview: https://www.luxurytrips.com/about/careers/operations-manager/job-screening-operations-manager

Luxury Trips services all seven continents but our area of expertise lies in luxury African safaris as we are the parent company of Alluring Africa, who was voted #3 best safari outfitter in the world by Travel + Leisure in 2022. We also have multiple Private Travel Designers featured in Travel + Leisure’s A-List and among Condé Nast's Travel Specialists for their expertise in Africa. We invite you to become a part of our award-winning team.

We’re seeking a full-time Operations Manager who will become the right-hand person to the CEO.

Your time will be split between working from home and traveling to the CEO’s work office and home office, which are both located in Winter Park, FL. As the CEO’s right hand, you will develop an intimate understanding of his responsibilities and will need to assist him in maintaining order throughout all aspects of his life. This will include a range of tasks related (but not limited) to his personal finances, Luxury Trips responsibilities, and property management tasks related to the building he owns where the office for Luxury Trips is located. Your work hours will be either from 9am to 6pm or from 10am to 7pm EST. Our ideal candidate is someone who is high energy and result-oriented, who is able to solve problems quickly while maintaining great attention to detail. If this sounds like you, we encourage you to apply.

Activities of our Executive Assistant Position

• Manage day-to-day bookkeeping tasks such as categorizing bank transactions and completing monthly reconciliations
• Process payments
• Review and schedule bill payments on a weekly basis
• Run regular financial reports
• Schedule payroll
• Maintain consistent data across company systems
• Commit to constant improvement, for example, by giving feedback on processes and reporting ideas
• Assist with HR related responsibilities such as creating and posting job profiles, publishing online application forms, and completing initial candidate screenings
• Manage administrative work such as reviewing and renewing licenses and insurance policies
• Plan birthday gifts, cards, etc. for employees, suppliers and clients
• Help the team resolve basic computer/I.T. related issues. (If you are unable to resolve an issue yourself you can create a support ticket with our Microsoft Office 365 partner and ensure the team gets the help they need that way.)
• Manage the CEO’s meetings and calendar
• Assist the CEO with managing the property where the Luxury Trips office is located
• Regularly check mail at the office and organize mail collected at home. File and pay bills, deposit checks, process renewals, etc.

Please note that other tasks may be assigned to you.

Education and Experience

Bachelor’s degree related to business or finance and/or a minimum of 4 years of work experience in a similar role

Hard/Soft Skills

Required

• QuickBooks Online
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Strong mathematical skills
• Excellent communication skills – both written and verbal

Preferred

• Microsoft Office 365 administrator experience
• Microsoft Dynamics 365 for Sales experience
• Data analysis

Performance Behaviors

• Results-Focused: Don’t be afraid to jump in and take charge of creating new systems that get the job done
• Detail-Oriented: We are looking for someone who will catch their typos before we do
• Organized: We can’t stress this one enough. Must possess excellent time and task management skills
• Trustworthy: Your role will require access to confidential information which must remain private

Passions & Culture

• Have an innate sense of urgency
• Be innovative and implement new ideas
• Be honest and accountable
• Understand and live our purpose, which is to create rich and meaningful connections
• Think beyond you
• Be self-aware (your vibe affects your tribe)
• Be diligently meticulous

Offer

Compensation for this position will be between $50,000-$60,000 per year, commensurate with experience.

Benefits

• 8 paid holidays – New Year’s, Memorial Day, Juneteenth, 4th of July, Labor Day, Thanksgiving (Thur & Fri) and Christmas.
• Accrue up to 80 hours of PTO your first year. After your second work anniversary, you will accrue up to an additional 8 hours per year, up to a maximum of 120 hours per year.
• Access to discounted group benefits for healthcare, vision and dental – eligible the 1st of the month following a 60 day waiting period
• Amazon gift card on your work anniversary– $100 per year (1st year = $100, 2nd year = $200, 3rd year = $300, etc.)
• After 90 days, you will become eligible to register for an IATA card, of your own expense, which will give you access to numerous travel related discounts

How To Apply

https://www.luxurytrips.com/about/careers/operations-manager/job-screening-operations-manager

Job Type: Full-time

Pay: $50,000.00 - $80,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: Hybrid remote in Winter Park, FL 32789

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